William Punnett Housing Co-Op Inc. (“the Co-op,” “we,” “our,” or “us”) is committed to protecting the privacy and personal information of our members, applicants, and visitors to this website. This Privacy Policy explains how we collect, use, and safeguard your information.
1. Information We Collect
We may collect the following types of information:
- Membership and Application Information: Names, addresses, phone numbers, email addresses, financial details, and other information required to process membership applications or administer housing charges.
- Website Information: When you visit our website, we may collect basic technical data such as IP address, browser type, and pages visited.
- Communications: Records of emails, forms, or phone calls you send to the Co-op.
2. How We Use Your Information
We use your information for the following purposes:
- To process applications for housing and membership
- To manage and administer your membership, including billing and payments
- To communicate with you about meetings, events, or community matters
- To respond to inquiries or service requests
- To meet legal and regulatory requirements
3. Sharing of Information
We do not sell or rent personal information. We may share information only in the following circumstances:
- With government agencies (for example, when required for rent-geared-to-income housing subsidies or audits)
- With trusted service providers who assist us with operations (such as property management or maintenance contractors)
- When required by law, regulation, or court order
All third parties must protect your information and use it only for the purpose it was provided.
4. How We Protect Your Information
The Co-op takes reasonable precautions to protect your information from unauthorized access, loss, or misuse. These safeguards include secure filing systems, restricted access to records, and the use of passwords and security measures for electronic information.
5. Your Rights
As a member or applicant, you have the right to:
- Access your personal information held by the Co-op
- Request corrections to inaccurate or outdated information
- Ask how your information has been used or shared
Requests can be made by contacting the Co-op office.
6. Website Privacy
Our website (wpcoop.ca) may contain links to other websites. We are not responsible for the privacy practices of external sites. We encourage visitors to read the privacy policies of any site they visit.
We do not knowingly collect personal information from children through this website.
7. Updates to This Policy
This Privacy Policy may be updated from time to time to reflect changes in our practices or in the law. Updates will be posted on this page with the revised effective date.
8. Contact Us
If you have any questions about this Privacy Policy or how your personal information is handled, please contact: